Secretary – Teaching & Learning Department

 

This position reports to:  Directors of Advanced Academics, CTE, and Early Childhood

 

Position Summary

Assists in attaining district objectives by ensuring that office management is conducted effectively and efficiently.

 

Education/Experience

• High School diploma/GED
• Three years of full-time work-related experience
• Candidate must have a satisfactory outcome of a fingerprinting background check.

Skills/Knowledge

• Vast knowledge of routine office procedures, including customer service, telephone etiquette, efficient and effective filing, and recordkeeping systems.
• Vast knowledge of Google Drive and Google programs (Docs, Sheets, Forms, and Slides)
• Keep informed of and comply with state, district, and school regulations, including daily attendance, punctuality, and confidentiality.
• Participate in district and campus staff development programs that improve job-related skills.
• Use practical communication skills with district personnel
• Daily attendance at work and punctuality are essential functions of the job
• Demonstrate the following core values: integrity, high expectations, commitment, respect, dedication to teamwork, and passion for a student-centered environment

Major Responsibilities and Duties

1. Assists the Directors of Advanced Academics, CTE, and Early Childhood, as well as the other members of the Teaching and Learning staff as needed.
2. Assists in the entering of and follow up on maintenance orders for the Teaching & Learning department.
3. Anticipates and prepares materials the directors need for conferences, meetings, trainings, appointments, telephone calls, etc.
4. Schedules administrative staff meetings and appointments and maintain an administrator's calendar.
5. Assists in maintaining the reservation system for all training rooms assigned to the Teaching & Learning department.
6. Assists in providing proper set up of training rooms for all Teaching & Learning sessions.
7. Provides support and answers questions related to District issues from district staff or the general public including the preparation and sending of student (current and former) transcripts.
8. Performs general office procedures, including formatting of documents, filing, mailing, duplication of materials, data processing, and editing.
9. Maintains the recordkeeping of department budgets including Early Childhood, CTE, and Advanced Academics.
10. Prepares and follows up on all Purchase Orders for Teaching and Learning departments including travel and travel reimbursements for district staff as assigned.
11. Prepares and edits correspondence /reports for the directors.
12. Assists with processing department reports and documents directed by the directors.
13. Maintains general office files: save/store required documents per policy and administrative procedures.
14. Creates and maintains spreadsheets to document and track department initiatives.
15. Greets visitors with professionalism and courtesy.
16. Maintains and assist with the operation of office equipment/machines as needed.
17. Adheres to department procedures regarding confidentiality.
18. Other duties as assigned.

 

Supervisory Responsibilities: None

 

Working Conditions

• Mental Demands/Physical Demands Maintain emotional control under stress; work with frequent interruptions/deadlines;
• Frequent sitting, standing, walking, climbing, balancing, pulling, and pushing; reaching, repetitive hand motions, hearing, speaking, visual acuity, and prolonged data input; occasional lift/carry light, moderate 15-44 pounds.
• Environmental Factors Frequent exposure to temperature extremes, humidity extremes, noise, low or intense illumination, vibration, biological hazards, working on uneven surfaces, working alone, working prolonged or irregular hours.

 

Salary Information

Status: Non Exempt

Paygrade: PP06

Hours: 8 

Days: 226

Months: 12

Terms: At-will