Qualifications

 

Bilingual (preferred)

High School diploma or GED

 

Skills

 

Proficient Microsoft Office Suite; Excel, Word, Outlook

Good grammar & English-speaking skills

 

Experience

 

2 years clerical experience (preferred)

 

Major Responsibilities and Duties

1. Answer telephone system and intercom phone.
2. Place calls in voice mail & locate staff as appropriate.
3. Assist parents, students or any other visitors who come to the front office. 
4. Communication center for any major emergencies or disasters.
5. Communicating messages to security and custodial staff via radio.
6. Make announcements on intercom as necessary.
7. Daily recording of all activities.
8. Manually operate the bells on days when the regular bell schedule is not being followed.
9. Monitor the alarm system panel for emergencies and follow various procedures to contact the proper administrators.
10. Perform other duties as assigned by assistant principal or principal.

Other:

1. Work with the phone service system on any repairs or problems with the phones.
2. Record all greetings & instructions for phone system and set up voice mail for all new faculty & staff.
3. Train all faculty & staff on use of the phone & intercom system.
4. Monitor vending machines.
5. Assist with all office mailings.
6. Assist with new student data entry as requested.
7. Demonstrates effective human relations and communication skills.
8. Adheres to good safety practices.
9. Adheres to all district rules, regulations and policies.
10. Attend meetings and work overtime as required.
11. Maintain confidentiality.

Supervisory Responsibilities:

 

None.

 

Mental Demands/Physical Demands/Environmental Factors:

• Tools/Equipment Used: Standard office equipment including personal computer and peripherals
• Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
• Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
• Lifting: Occasional light lifting and carrying (less than 15 pounds)
• Environment: May work prolonged or irregular hours
• Mental Demands: Work with frequent interruptions; maintain emotional control under stress 

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or required.

 

Salary Information

 

Wage status:  Non exempt

Pay grade: PP02

Hours: 8

Days: 202

Months: 11

Terms:  At-will