Start Date:  July 15, 2024

 

Primary Purpose:

Under moderate supervision provide routine clerical support for the efficient operation of the school counseling office and professional staff. Maintain current and accurate confidential student records.

 

Education/Certification:

High school diploma or GED

 

Special Knowledge/Skills:

Knowledge of general office procedures

Proficient keyboarding and file maintenance skills

Ability to use software to develop spreadsheets and databases, and do word processing

Ability to follow verbal and written instructions

Ability to perform a variety of tasks often changing assignment on short notice with some direction

Effective organizational, communication, and interpersonal skills

 

Experience:

3 year clerical experience

 

Major Responsibilities and Duties:

1. Records, Reports, and Correspondence
2. Provide general clerical support including word processing, data entry, filing, and file maintenance.
3. Assist with the registration of new students, including requesting and sending student records, entering student data, and ensure completeness of records.
4. Process changes and adjustments to student schedules.
5. Maintain complete and accurate student records including test scores and final grades on permanent records.
6. Compile, maintain, and file all reports, records, and other documents as required.
7. Reception and Phones
8. Receive incoming calls, take reliable messages, and route to appropriate staff.
9. Assist counselor(s) with scheduling of meetings and appointments.

Other

1. Receive, distribute, and ensure security and confidentiality of testing materials.
2. Maintain college information library and help students, parents, and teachers find information about testing, scholarships, and college materials.
3. Maintains confidentiality.

Supervisory Responsibilities:

None.

 

Mental Demands/Physical Demands/Environmental Factors:

• Tools/Equipment Used: Standard office equipment including personal computer and peripherals
• Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
• Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
• Lifting: Occasional light lifting and carrying (less than 15 pounds)
• Environment: May work prolonged or irregular hours
• Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

 

Salary Information: 

Work Status: Non exempt

Pay grade: PP02

Hours:8

Days: 207

Months: 11

Contract: Letter of reasonable assurance (LORA)